Overview

Teaching: 10 min
Exercises: 10 min

Questions

• Filtering and sorting data

Objectives

• Filter to a subset of rows by text filter or include/exclude.

• Sort table by a column.

• Sort by multiple columns.

Lesson

Filtering

There are many entries in the rodent table. We can filter it to work on a subset of the data in the list for the next set of operations. Please ensure you perform this step to save time during the class.

1. Select scientificName drop-down menu > Text filter. Note that a scientificName facet will appear on the left margin.
2. Type in bai and press return. There are 48 matching rows of the original 35549 row (and are selected for the subsequent steps).
3. At the top, change the view to Show 50 rows. This way you will see all the rows.

Challenge

What scientific names (genus and species) are selected by this procedure? How would you restrict this to one of the species selected?

Excluding entries

While we could type more letters of text, or click case sensitive, another way to filter is to include and/or exclude entries in a facet. If you still have your facet for scientificName, you can use it, or use drop-down menue > Facet > Text facet to create a new one. Only the names that agree with your Text filter will remain.

Challenge

Use include / exclude to exclude one of the scientific names. Below are some suggested steps.

1. In the facet (left margin), click on one of the names, such as Baiomys taylori. Notice that when you click on the name, or hover over it, there are entries to the right for edit and include.
2. Click include. This will explicitly include this specie, and exclude others that are not expicitly included. Notice that to option now changes to exclude.
3. Click include and exclude on the other species (Chaetodipus baileyi) and notice how the two entries appear and disappear from the table.

Sort

You can sort the data by a column by using the drop-down menu in that column. There you can sort by text, numbers, dates or booleans (logical expressions). You can specify what order to put Blanks and Errors.

If this is your first time sorting this table, then the drop-down menu for the selected column shows : > Sort…. Select the way to sort (such as numbers)

Challenge

Sort by month. How can you ensure that months are in order?

If you try to resort a column that you have already used, the drop-down menu changes slightly, to > Sort without the …, to remind you that you have already used this column. It will give you additional options:

• > Sort > Sort…
• > Sort > Reverse
• > Sort > Remove sort

Sorting by multiple columns.

You can sort by multiple columns by performing sort on additional columns. The sort will depend on the order in which you select columns to sort. To restart the sorting process with a particular column, check the sort by this column alone box in the sort pop-up menu.

Challenge

Try sorting by a year after you have sorted by month. What happens to ordering?

Try sorting first by year and then by month. Be sure to check the sort by this column alone box when sorting by year to remove earlier sorts.

If you go back to one of the already sorted colunms and select > Sort > Remove sort, that column is removed from your multiple sort. If it is the only column sorted, then data reverts to its original order.

Challenge

Sort by year, month and day in some order. Be creative: try sorting as numbers or text, and in reverse order (largest to smallest or z to a).

Use > Sort > Remove sort to remove the sort on the second of three columns. Notice how that changes the order.

Key Points

• OpenRefine provides a way to sort and filter data without affecting the raw data.